It is imperative that the computer systems in a business environment be set up to function long term. If those computers go down for any reason, the work that the employees were doing on those computers comes to a halt.
Businesses attempt to avoid computer trouble by maximizing each computers performance ability. One thing that they do to achieve this is to have an external data source so that the user does not have to store everything on their computer.
Next, they further the performance of the individual computers by having their own servers. This means that they can be less dependent on third party equipment which they do not have control of and places that control in their hands.
Third, businesses will typically create a network and connect all of the computers to the network so that they can save and get files from the external data storage devices that the business is using. This also helps to cut out emails with large files, further maintaining the speed of the computer.
These steps create faster computers for businesses because they are not loaded up and trying to process and store a load of things. This is very similar to moving a dresser with the drawers out of it versus when they are loaded with clothes and books and in the dresser.
By storing all of the company data in a central location in the course of the daily routine, it becomes a lot easier to backup all of the data. A side benefit to this practice is the fact that they then already have the data that they are required to save by law for some time.
Once you have all of this in place, it is then a full time job to keep it all running at an optimal pace. The businesses that depend on the computers the most typically have a full time computer person whose job it is to keep everything running. There job is to make sure that all of the employees have great working computers all of the time so that they can continue to work.
Business is about making money. Sometimes, the way that you make money is by saving more money. That is the purpose business owners have when they investment money into computers, networks, data storage, servers and even the computer geek person that takes care of them. This is seen as a wise investment because of all of the money it saves each day in computer down time.